Where possible, ensure everyone is using the most up-to-date version of the Zoom desktop or mobile app.Limit who you share the meeting link with.Set meeting appointments you create (e.g.The meeting password MUST NEVER be shared via public social media.The meeting password MUST be sent separately from the meeting invitation.Where possible, meetings should be instigated by a University member rather than an external participant.To protect their personal IP address details, University members are recommended to connect to the Virtual Private Network (VPN) before using Zoom.To find out more, see our 'Important Info About Your Zoom Sign In' page Before joining a meeting This means that there will be no anonymous users in your Zoom meetings, and everyone will have to be signed in with an email address. You can now enable a feature which only allows authenticated users (users who are logged in to a Zoom account) to join your Zoom meetings. How to avoid disruptions to your events Only allow authenticated users to join your Zoom meetings

This isn't unique to just Zoom, it applies to any online meeting platform allowing anyone with the join link (an invitation) to access the meeting. The biggest cause of unwelcome disruption to an online meeting or event is because of sharing the link to join the meeting out on social media platforms.

Meeting hosts must still, however, make sure participants adhere to the following guidelines: Help avoid disruptions to your meetings With video-conferencing services coming under close scrutiny recently, Information Services has worked closely with Zoom to make available an enterprise version of their service that complies with strict University security and privacy policies.

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